Job Opportunity at East African Community, Procurement Officer

 Job Opportunity at East African Community, Procurement Officer

Procurement Officer

EAST AFRICAN COMMUNITY

EXCITING EMPLOYMENT OPPORTUNITY

The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, the Republic of South Sudan, and the Republic of Uganda, with headquarters in Arusha, Tanzania.

EAC's mission is to expand and deepen economic, political, social, and cultural integration to improve the quality of life for the people of East Africa through increased competitiveness, value-added production, trade, and investment.

This is an exciting opportunity for highly qualified, motivated, and motivated professionals who are citizens of South Sudan to apply for the next available position in the EAC Secretariat.

Procurement Officer (one position)

(REF.: EAC/HR/2020-21/45)

Organ: Secretariat of the East African Community

Grade: P1

Office: Directorate of Human Resources and Administrative Affairs

Work reports for the Senior Procurement Officer

Work Station: Arusha, Tanzania

The main purpose of the work:

Implement procurement policies and processes by providing procurement services to the East African Community.

Duties and responsibilities:

1. Start preparing the annual procurement plan
2. Receive and review requests to clarify proper specifications / to ensure bidders can respond to quotes appropriately
3. Reception and processing of purchase requests from user departments
4. Grouping of orders into homogeneous categories and identification of supply sources
5. Create bidding documents for approval.
6. Help user departments to correctly obtain specifications and terms of reference.
7. Consolidation and preparation of recommendations for the award
8. Startup Project Notification of Awards and Letters of Repentance
9. Prepare purchase transactions and provide a communication link between suppliers and user departments.
10. Tracking and prompt delivery
11. Update and maintain supplier database.
12. Update and maintain records of all purchase transactions.
13. Start preparing the annual procurement report.
14. Forward approved invoices to accounts for payment

Qualifications and Experience:

Bachelor's Degree in Business Administration/Procurement and Supply or equivalent

A diploma in Purchasing/Procurement and Supplies or equivalent after a bachelor's degree is an additional advantage.

At least five years of relevant work experience in the procurement of goods and services.

Skills and competencies:

The ideal candidate must demonstrate proficiency in the use of standard computer applications such as MS Word, Excel, PowerPoint, good customer relations, negotiation skills, effective communication, and report writing skills. Excellent written and verbal communication in English and Swahili.

Competence in implementing IT systems such as SUN/SAP systems or Oracle Financials will be an added advantage

Eligibility to apply:

After the decision of the forty-first meeting of the Council of Ministers, only candidates from the Republic of South Sudan have the right to apply for the position mentioned above.

Terms and Conditions of Service:

The above position is valid for a five (5) year contract, renewable once.

Additional benefits:

The jobs created offer attractive fringe benefits including housing allowance, transportation allowance, education allowance, medical plan, and insurance coverage.

Educational Qualifications:

All candidates must have qualifications recognized by the appropriate national accreditation body in the Republic of South Sudan. This requirement applies to qualifications obtained nationally and internationally.

All professions requiring registration with designated professional bodies are expected to do so in accordance with the requirements of the Republic of South Sudan.

Related work experience:

Education, training, and apprenticeships will not be considered relevant work experience.

Equal opportunities:

EAC is an Equal Opportunity Employer; Therefore, female candidates are especially encouraged to apply. EAC will only respond to those candidates who strictly meet the specified requirements.

How to apply:

Interested candidates who meet the qualifications and experience requirements for the above position are encouraged to:

Fill in the attached application form (download from here);

Please attach the letter of application, detailed CV, copies of approved academic transcripts, and a copy of your national identity card or passport in scanned PDF format in one (1) file.

Include the reference number on both the reference numbers;

 have a letter of the application attached;

have certified copies of their academic titles and other professional Certificates;

or failing to provide three referees will be disqualified.

3. Only qualified candidates will be contacted

4. The EAC Staff Rules and Regulations exclude consideration of applicants over 55 years of age.

Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be made in writing.

Due diligence will be carried out for all successful candidates regarding their academic certificates (certification from a recognized higher education body in the Republic of South Sudan) and employment records.

Secretary-General

East African Community

P.O. Box 1096

Arusha-Tanzania.

Phone: +255 27 2162100

Fax: +255 27 2162190

Email: vacancies@eachq.org

Website: www.eac.int